In its continued efforts to provide leadership for a coordinated multisectoral response to HIV and AIDS, the National HIV/AIDS/STI/TB Council (NAC) invites suitably qualified candidates to fill the following vacant positions based at the Secretariat in Lusaka:

1.    BIO-MEDICAL RESPONSE COORDINATOR (GRADE 4)

Job Purpose

Reporting to the Director Programmes, the Bio-Medical Response Coordinator provides mid-level program management and coordination of all bio-medical, HIV and AIDS intervention programmes at national and provincial levels. Responsibilities include coordinating development of programmatic guidelines, technical support to public, private and civil society sectors and partners involved in supporting the implementing agencies at all levels. 

Principal Accountabilities:

·         Coordinate the full range of bio-medical, HIV and AIDS intervention programmes as prioritised in the NASF

·         Coordinate development and dissemination of programmatic guidelines

·         Provide technical guidance and support to public, private and civil society sectors and partners involved in supporting the implementation of bio-medical interventions against HIV and AIDS

·         Facilitate national planning, implementation and monitoring of bio-medical HIV and AIDS intervention programmes

·         Advocate inclusion of high impact bio-medical HIV and AIDS intervention in all key populations and vulnerable populations programmes

·         Provide technical support to development of guidelines on service integration of bio-medical HIV and AIDS Intervention

·         Facilitate development of training manuals and guidelines for bio-medical HIV and AIDS intervention learning centres

·         Coordinate scheduling and holding of all Bio-Medical HIV and AIDS Interventions Working Group meetings

·         Work closely with Public institutions (Ministries or Departments) and provide leadership and guidance in translating the NASF strategies and interventions into sector plans

·         Facilitate international and national resource mobilisation initiatives for bio-medical HIV and AIDS Intervention programmes

·         Advocate for resource mobilisation for bio-medical HIV and AIDS intervention in public, private and civil society sector at international, regional and national levels

·         Support and monitor timely submission of periodic reports by implementing public, private and civil society and NGO sector partners into the national M&E system

·         Prepare quarterly and annual reports and any other reports as may be required by the Programmes Directorate

·         Ensure compliance with NAC national and sub-national data collection M&E systems, especially for bio-medical HIV and AIDS intervention indicators contained in the NASF

·         Review program data from public and private partners and assist the M&E Coordinator to collate, analyse and use data for decision making

·         Facilitate joint periodic monitoring and assessment of the implementation and quality of bio-medical HIV and AIDS intervention

·         Participate in annual and periodic programme reviews

·         Participate in the documentation of best practices for sharing at local and international conferences and symposia

·         Work in close collaboration with the Knowledge Management Unit in the dissemination of best practices at national and sub-national levels

·         Ensure the placement of key documents and report on the network and shared drives

·         Perform all work safely and maintain a safe working environment

·         Perform other duties as may be assigned by the Director Programmes

Knowledge and Skills Requirements

·         At least five (5) O Level Credits including English and Mathematics

·         A Bachelor’s degree in medicine, nursing or other health sciences

·         Additional qualifications in epidemiology, health management, or other relevant fields is preferred

·         Strong analytical and programming skills

·         Minimum 5 years of relevant programme experience

·         Excellent oral and written communication skills

·         A thorough knowledge of concepts, principles and practices of HIV and AIDS, TB and STIs

·         Knowledge in strategic planning and management

·         Knowledge and understanding of general government communication policies and procedures or regulations for program implementation

·         Demonstrated ability to work with divergent partners and stakeholders

·         Proficiency in word processing spread sheets and database skills

·         Ability to work in a team environment

·         Ability to work effectively as part of a multisectoral team

·         Strong representational and interpersonal skills

·         Ability to work  independently with  minimum supervision

·         Ability to travel domestically and internationally

2.    MONITORING AND EVALUATION COORDINATOR (GRADE 4)

Job Purpose

Reporting to the Director Policy and Planning, the Monitoring and Evaluation Coordinator is responsible for monitoring and evaluation implementation of national HIV and AIDS activities and offering technical support to NAC and its decentralised and national response stakeholders for enhanced evidence-based programming and decision making.

Principal Accountabilities

·         Routinely monitor all NAC programmes and activities in order to assess their effectiveness and efficiency as well as advise management on corrective action

·         Mentor NAC staff and national response stakeholders in their professional M & E growth for effective and efficient implementation of HIV and AIDS Programmes

·         Periodically review and update the stakeholders’ Action Reporting Forms (SARF) instrument for data collection to ensure effectiveness and efficiency

·         Provide regular and timely feedback on the performance of the programmes to the implementation agencies, NAC directorates, sub-national level staff and stakeholders in order to improve delivery of HIV/AIDS/STI/TB interventions

·         Monitor and evaluate the implementation of the NAC Annual Work Plan and advise management appropriately

·         Plan and execute various evaluations especially the joint Annual Programme review (JAPR)

·         Facilitate any other relevant evaluations and surveys e.g. demographic and health surveys

·         Identify issues for research development and enhancement of the NAC Management Information System

·         Perform any other duties assigned by the Director Policy and Planning

Knowledge and Skills Requirements

·         At least five (5) O Level Credits including English and Mathematics

·         Bachelor’s Degree in Public Health, Bio-Statistics, Epidemiology, Demography or related social science. Master’s degree is an added advantage

·         Strong analytical and programming skills

·         Experience in design, development and implementation of M & E systems

·         Minimum of three (3) years of relevant programme experience in Monitoring and Evaluation (M & E) methodologies (Middle management level or similar role)

·         Experience in research methodologies for collecting, processing and analysing of qualitative and quantitative data

·         Knowledge and understanding of general government communication policies and procedures or regulations for programme implementation

·         Demonstrated ability to work with divergent partners and stakeholders

·         Proficiency in word data analysis tools e.g. SPSS, EPI Info and other software

·         Knowledge of sources of HIV & AIDS information

·         Excellent oral and written communication skills

·         Good public relations

·         Planning and organising skills

·         Ability to work in a team environment

·         Ability to work independently

·         Ability to travel domestically and internationally

3.    ASSISTANT ACCOUNTANT (GRADE 5)

Job Purpose

Reporting to the Financial Accountant, the Assistant Accountant is responsible for ensuring the financial records are updated and sufficient documentation is maintained to support appropriate and regular financial reporting for the institution.

Principal Accountabilities

·         Supports the Finance Manager and Financial Accountant in the preparation of budgets and financial reports

·         Provides effective and efficient financial services to the Finance Manager and Financial Accountant in order to facilitate achievement of the Finance Department’s objectives

·         Ensures timely and regular updating of the accounting system and maintain proper record of all accounting documents;

·         Receipting NAC cash and ensuring that all such cash is promptly banked

·         Ensures that all approved financial procedures and systems are followed in processing of all financial transactions

·         Facilitates and participates in maintenance of appropriate internal controls and financial procedures

·         Ensures all cash books are updated in a timely manner

·         Performs bank reconciliations promptly after the end of the month

·         Supports the Finance Manager and the Accountant coordinate statutory and other audits conducted on resources managed by the National HIV/AIDS/STI/TB Council

·         Performs any other official duties as assigned

Knowledge and Skills Requirements

·         Five (5) O Level Credits including English and Mathematics

·         Minimum Licentiate level qualification of a recognized accountancy qualification e.g. ZICA, ACCA, CIMA, ICAEW, AAT

·         At least two (2) years’ experience in finance

·         Effective written communication skills

·         Effective oral communication skills

·         Information technology skills including the ability to operate and manage computerized financial systems

·         Well-developed accounting skills

·         Honest and trustworthy

·         Demonstrate sound work ethics

·         Detail consciousness

·         Team orientation

·         Decisiveness and assertiveness

4.    ADMINISTRATIVE ASSISTANT (Grade 6)

Job Purpose            

                    Reporting to the Administration Officer, the Administrative Assistant is responsible for the provision of efficient and administrative services to the institution.

               

                    Principal Accountabilities

·         Assists in staff recruitment and selection processes by preparing required documentation

·         Assists in developing and maintaining a filing system for all NAC employees

·         Assists in updating and maintaining employee personal files

·         Assists in the booking of travel arrangements as required from time to time

·         Assists in planning low and mid-level meetings and takes accurate minutes thereof

·         Acts as a point of contact for all units and departments regarding administrative services 

·         Liaises with administration Officer to handle requests and queries from units and departments

·         Assists in management of service contracts pertaining to insurance, legal retainership, security, cleaning, garbage collection, medical scheme and other services

·         Supervises cleaning and general maintenance of offices and surroundings

·         Assists in the day to day management of the institution’s fleet of motor vehicles, ensuring that the institution is compliant with statutory requirements

·         Assists in the provision of safety services to the institution in accordance with statutory requirements

·         Assists the Administration Officer in ensuring that the institution has a regular supply of water

·         Ensures that utility all bills are paid for to avoid disruption of services

·         Reports any faults and disruption of administrative services to the Administration Officer for action

·         Performs any other duties assigned by the Administration Officer

Knowledge and Skills Requirements

·          At least five (5) O Level credits including English

·          Diploma in Business Studies/Management, Public Administration, Human Resource Management or equivalent

·          Training in records management and secretarial is a sure advantage

·          Associate of the Zambia Institute of Human Resource Management

·          Two (2) years experience in related filed

·          Proficiency in MS Word and MS Excel is required

·          Working knowledge of office equipment is desirable

·          Strong organizational skills with the ability to multi-task

·          Excellent time management skills and the ability to prioritize work

·          Attention to detail and problem solving skills

5.    DRIVER (GRADE 11)

Job Purpose            

                    Reporting to the Administrative Assistant, the driver is responsible to drive, maintain and secure the safety of institution’s motor vehicles for mobility of materials and officers so as to enhance the overall achievement of the institution’s objectives.

Principal Accountabilities

·          Drives carefully the vehicles allocated so as to ensure the safety and timely movement of officers and materials in order to facilitate smooth operations of NAC

·          Undertakes regular road worthiness inspections of vehicles to avoid road traffic accidents and unnecessary trips and expenses

·          Completes promptly log-books and seeks authorization of all trips to be undertaken in order to keep records on the movement of vehicles so as to avoid unnecessary trips and expenses

·          Reports timely the occurrence of road traffic accidents in order that remedial actions are promptly taken

·          Works with the Administrative Assistant to ensure that insurance claims are timely submitted and followed to the later

·          Ensures an updated database of NAC fleet is available on monthly basis

·          Reports timely to the Administrative Assistant on repairs and maintenance to be undertaken from time to time

·          Prepares motor vehicle maintenance schedule on monthly basis and whenever required

·          Maintains a register on the movement of vehicles to account for local and distant errands all the time

·          Delivers mails on behalf of the institution from as required from time to time

·          Ensures cleanliness of institutional vehicles all the time

·          Performs any other duties assigned by the supervisor

Knowledge and Skills Requirements

·          Has passes or better at Grade Twelve (12) level

·          Valid Driver’s License – minimum of Class C

·          Knowledge of basic motor vehicle mechanics is an added advantage

·          At least two (2) years’ experience in a similar position

·          Experience with donor-funded projects is an added advantage

·          Able to handle a variety of assignments sometimes under pressure due to competing deadlines

·          Excellent interpersonal skills

·          Honest and trustworthy

·          Demonstrate sound work ethics

·          Detail consciousness

·          Demonstrates driving etiquettes

·          Demonstrates knowledge of economic use of vehicles

·          Self-supervision and innovation

 

SUBMISSION OF APPLICATIONS

Applications accompanied by curriculum vitae, certified copies of National Registration Card, academic and professional qualifications should be sent to:  

 

The Director General

National HIV/AIDS/STI/TB Council

Plot 315, Independence Avenue

P.O BOX 38718

LUSAKA

 

Closing date for receipt of applications is 30 June, 2017.